Skip to main content

GTD in Leopard, with and iCal, redux, again

Okay, so, again, I've redone (refined) how I GTD with, I've added the Inbox Zero method of Email processing from Merlin Mann.  Check out for more info.

The above picture is my inbox.  I've obviously removed a couple things from sight ;).  I have two add on apps for, one is MailTags, and the other is Mail Act-On.  When email comes into the inbox, I use the thought process of "what do I need to do here", if I need to respond and it won't take but like a second, I'll just respond right then.  If I need to plan my response, or need to look something up in order to respond, i'll flag it.  Now, you can flag with the flag button in Mail, but I have a Mail Act-On rule to flag it.  Check it out.  If I need to do something with the email, or something in the email, I'll create a to-do with the built in to-do system of OSX.  I highlight what I want to "to-do" and I'll hit the "create to-do" button.  Then I file the email.

Now, let me preface the next paragraph, by saying that all the listservers I am subscribed to go to their own individual folders automatically.  I read listserver email once or twice a day.  Obviously, the email that goes to listservs doesn't get processed in the same method as the rest of my email, and each listserv has it's own individual rule.   Some listservers get read a bit more, internal corporate listservs, snort-* listservs, and the like get read a couple times a day.  Stuff like full-disclosure gets read once or twice a week.

I have one mailbox, called "Read".  All email goes in here.  Email comes into the inbox, I read it, flag it, or to-do it, or whatever I need to do, then i have a quick Mail Act-On rule (I hit "`1", look at your keyboard, i hit those two keys) and my whatever I have currently selected goes to the "Read" folder.  I don't have different folders for "Waiting" or "Action" anymore.  I have ONE folder for all non-listserver email.  Now, I do have "Smart Folders" within my email, which are essentially complex searches that are set up to look for specific things.  For Example:

This is a Smart folder called "Flagged", it's sole purpose is to look for flagged email.  You know, ones that require later action and what not.  I don't need to have a bunch of separate folders or whatever, I just dump everything in "read" and flag it.

Another example:

Now, this is a complex rule that I have set up to use MailTags.  Anything that I am waiting on:  people to get back to me, more information, information I am waiting on or something.  I flag the email with "@waiting" or "@followup", and then I have a smart folder to look for one of those two Keywords within MailTags.

My email processing is so much more efficient now.  Oh and one more thing.

I set my email to check every 15 minutes (instead of every 5), AND I turned off my Mail Sound so email doesn't DING all the time.

For those of you that HAVE NOT seen it, check out this, it's Merlin Mann explaining Inbox Zero.  It gave me many of my suggestions above.  Maybe this will help you.

 Subscribe in a reader


Popular posts from this blog

Offset, Depth, Distance, and Within

Without going off the deep-end here and discussing every single Snort rule keyword, I just wanted to touch on a few modifiers that people sometimes misunderstand.  They aren't difficult, and hopefully after this explanation and a few examples, I can clear some of the air around these five modifiers.

The five modifiers that I am talking about are
OffsetDepthDistanceWithinnocaseThese five modifiers are not keywords of themselves, but rather they apply as modifiers to another keyword.  That keyword is "content". The content keyword is one of the easiest pieces of the Snort rules language as all it does is look for a particular string.  So for instance if I wanted to look for the word "joel" within a packet.  A simple:
content:"joel";Would allow me to do that.  The interesting part comes into play when you want to specify where inside of a particular packet you want the string "joel" to be looked for.  If you are running just a plain content ma…

Writing Snort Rules Correctly

Let me start off by saying I'm not bashing the writer of this article, and I'm trying not to be super critical.  I don't want to discourage this person from writing articles about Snort rules.  It's great when people in the Snort community step up and explain some simple things out there.  There are mistakes, it comes with the territory.  If you choose to be one of the people that tries to write Snort rules, you also choose to be someone who wants to learn how to do it better.  That's why I write this blog post, not to bash the writer, but to teach.

I noticed this post today over at the "Tao of Signature Writing" blog, and to be honest I glanced over most of it figuring it was a rehash of things I've already read or things that have already been written from countless people about "Here's how you write Snort rules!".  I scrolled down quickly skimming, not reading at all really, and noticed this part:
Now, let us look at the second questio…

Safari 5.1.4 now available

Safari 5.1.4 now available, fixes issues and improves performance | TUAW - The Unofficial Apple Weblog:

Improve JavaScript performanceImprove responsiveness when typing into the search field after changing network configurations or with an intermittent network connectionAddress an issue that could cause webpages to flash white when switching between Safari windowsAddress issues that prevented printing U.S. Postal Service shipping labels and embedded PDFsPreserve links in PDFs saved from webpagesFix an issue that could make Flash content appear incomplete after using gesture zoomingFix an issue that could cause the screen to dim while watching HTML5 videoImprove stability, compatibility and startup time when using extensionsAllow cookies set during regular browsing to be available after using Private BrowsingFix an issue that could cause some data to be left behind after pressing the "Remove All Website Data" button